Procurement and Accounting Coordinator

Position Number: 40070689

Payroll Title: GEN ACCOUNTANT 2 (007736)

Job Open Date: 10/28/2026

Application Review Begins: 11/12/2026

Department: UC Education Abroad Program (UCEAP)

Appointment: Career, 100%, non-exempt (PSS), Grade 19

Salary: Budgeted hiring range $29.74–$40.52/hour; full range $29.74–$51.29/hour. Offers consider qualifications, experience, available budget, and equitable pay practices.

Location: UCEAP Systemwide Office, Goleta, CA

Schedule: Monday–Friday, approximately 8 a.m.–5 p.m. Pacific Time

Benefits: Full benefits

Work Arrangement: Hybrid, within California. California residency (or relocation) and on-site attendance for meetings, visits, and training are required. The Goleta office is the designated worksite; commuting expenses are not reimbursable under UC policy.

Special Instructions: For full consideration, include a resume and cover letter.

About UCEAP

The University of California Education Abroad Program (UCEAP) is UC's systemwide education abroad organization. Since 1962, UCEAP has supported international learning through study, research, internship, and exchange programs worldwide. Our work is guided by integrity, collaboration, agility, inclusion, and stewardship.

UC Benefits: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Job Summary

Serves as a primary liaison with UCSB Procurement and General Accounting. Applies UC accounting and procurement policies to domestic and international transactions; analyzes financial information, reconciles accounts, maintains accounting records, and supports purchases, contracts, equipment inventory, and financial compliance. Exercises judgment within established guidelines on assignments of moderate complexity.

Required Qualifications

• Associate's Degree in accounting, finance, business administration, or a related field, or an equivalent combination of education and experience.
• Demonstrated progressively responsible experience performing accounting or financial operations functions, including financial transactions, account reconciliations, accounts payable, or general ledger activities.
  Working knowledge of accounting principles, practices, and financial transactions, including account reconciliations and journal entries.
• Ability to analyze financial information, identify discrepancies, and resolve accounting issues of moderate complexity.
• Ability to interpret and apply accounting, procurement, and financial policies and procedures, including applicable compliance and recordkeeping requirements.
• Working knowledge of financial systems and proficiency with Microsoft 365 applications or comparable software, particularly Excel, with the ability to learn and adapt to new technologies.
• Ability to evaluate the cost effectiveness of purchasing options and apply established procurement procedures, including reviewing basic contract terms and conditions.
• Strong organizational skills, attention to detail, and ability to manage multiple assignments and meet established deadlines.
• Effective written and verbal communication skills, with the ability to collaborate with internal and external stakeholders.

Preferred Qualifications

• Bachelor's Degree in accounting, finance, business administration, or a related field, or an equivalent combination of education and experience. 
• Experience working within a higher education or a similarly complex organization.
  Working knowledge of University of California accounting and procurement policies, procedures, and financial systems.
• Experience with financial transactions involving international operations, including foreign currency payments or reconciliations.

Special Conditions of Employment

• Hybrid work within California, with required on-site attendance; California residency or relocation required. Commuting to the designated Goleta office is not reimbursable under UC policy.
• Satisfactory criminal history background check.
• UCSB is a tobacco-free environment.

Job Functions and Percentages of Time

• 20% Procurement - PROCUREMENT ANALYSES Conducts an analysis on the method of payments for various purchase requests; determines and recommends appropriate process and method of payment. TRAINING Works collaboratively with UCEAP staff in determining and explaining the best methods for obtaining goods/services. Exercises judgment within defined limits and practices to determine the most effective methodology to acquire goods and services. Explains and advises on Purchase Orders, Vendor Blankets, various types of Contracts, Bidding & Sole Sourcing. Facilitates and provides guidelines on UC Policies. Analyzes and indicates tax status and as required, in accordance with State and UC regulations. COORDINATION WITH UCSB Regularly communicates with UCSB Procurement Office on UC policies surrounding purchases, and stays informed on changes to rules and regulations; works on problems of moderate scope where analysis of situations or data requires a variety of factors. Works with UCSB on monthly audit checks of purchases, and remits supporting documentation to ensure compliance. Monitors Flexcard purchases and adherence to UC policies and regulations. Fulfills role of Flexcard Department Administrator. INVENTORY Regularly communicates with organization's customers, reducing risk to the University by ensuring compliance with procurement policy. Works in conjunction with end-users to develop specifications for RFQ's and RFP's. Monitors and advises on purchase and disposal of inventory in alignment with UC policies (IT equipment, etc.). Manages equipment inventory, performs annual analysis and records existing and/or disposition of Excess Property, and transfer of University-owned property. Guides annual audit for inventorial equipment and produces required reports.

• 75% Accounting - BILL PAYMENTS Working with vendors on timely submission of invoices and bills: 600 invoices annually in Gateway, and over 750 Flexcard transactions during the fiscal year. Allocates expenses and project codes to department budgets. ACCOUNTING DUTIES Performed Daily, Monthly and Annually DAILY Systematize and reconcile monthly expenses for the following: - Posting deposits to students account, reconcile, create and send journal to post to the General Ledger. - For Study Centers abroad in over 40 countries, including expenses associated with payroll, rent and other operating costs. - Student Finance accounting journals against the General Ledger, reviews backup billing assigned to student accounts, conducts audit review, submits final journals to UCSB for approval. - Manages Use-tax on goods and services obtained by staff domestically and abroad, reducing risk to the University by ensuring departmental compliance with procurement policies. - Prepares, analyzes, reviews and reconciles monthly, quarterly and yearly UCEAP Systemwide Office expenses according to the budget. - Reconciles monthly the Financial Control Journals Accounts. MONTHLY - Monitors monthly Business Resource Center for recharged expenses from UCOP, such as software and conference registrations. - Reconciles Bank Statements with Bank of America for Students payments by checks, credit cards, Non-Sufficient Funds). - Reconciles Mellon Bank for electronic funds transfers to students abroad, and Bank of America for incoming and outgoing Wires sent or received nationally and internationally for Study Center expenses. - Reconciles Funds Functioning as Endowments (UCEAP Endowment Scholarship Funds) & Grants, creating journals to ensuring funds are moved and recorded to the appropriate accounts. - Reconciles Blackbaud payments, assess credit fees and record with financial journals. - Reconciles payments for Visiting Scholars/Reciprocity. ANNUAL - Maintains an active role in the Fiscal Closing process for all aspects of the UCEAP Systemwide Office and Study Centers abroad. - Works efficiently with internal units on deadlines, and UCSB timelines for submittal of year-end purchases.

• 5% Special Projects and Other Duties - Performs other duties and completes special projects as assigned.

 

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email [email protected]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.