Assistant Director of Short-Term & Summer Study Abroad Programs

Job Summary

The Assistant Director of Short-Term & Summer Study Abroad Programs is a member of the study abroad team of the Notre Dame Global (NDG). The position is responsible for implementing the strategy and operations plan of ND Global programming, primarily focusing on the short-term & summer programs. This includes recruitment, selection, and preparation of students for their short-term & summer study abroad programs. This position works collaboratively across ND Global and other campus departments to support the overall goals of the institution; to this extent, the Assistant Director for Short-Term & Summer Study Abroad provides cross-cultural, analytic, and logistic support in various stages of the study abroad process for the programs offered through Notre Dame Global. The Assistant Director of Short-Term & Summer Study Abroad reports to Director of Summer and Short-term Study Abroad and will work closely with other members of the study abroad team.

• Manage international programs for undergraduate students attending short-term summer study abroad programs. Conduct pre-departure orientations, advising sessions and reentry debriefings throughout the study abroad cycle. Maintain accurate and up to date records of all summer study abroad program-related documents. Provide guidance to students on program selections, application process, and pre departure preparations. Provide individual student advising to students interested in study abroad. Manage overall initiatives to address students needs and concerns in the study abroad cycle.
• Collaborate with academic departments and faculty on campus and build strong relationships. Assist in the development and management of program budgets and collaborate closely with the finance team. Collaborate with the communications team to develop promotional material including website management, social media content to increase visibility and recruitment efforts. Develop a marketing strategy for summer study abroad. Responsible for developing and setting program goals and procedures. Responsible for planning summer information sessions and leading pre departure information sessions.
• Assist in preparations of reports, proposals and other documents related to summer study abroad initiatives. Conduct program assessments and evaluations. Maintain spreadsheets and accurate records for summer study abroad. Lead team efforts and implement summer study abroad survey reports.
• Lead summer study abroad projects and initiatives including social media initiatives, newsletter and study abroad programing. Collaborate with marketing and communications teams to promote study abroad programs. Work on other projects as assigned or needed.

Minimum Qualifications: 

• Bachelor’s degree in education administration, counseling or related field
• 3-5 years of experience in international higher education and study abroad in the U.S.
• Experience living, studying, or working outside the United States
• Excellent verbal and written communication skills
• Excellent interpersonal skills to positively engage people from diverse cultural and linguistic backgrounds
• Proficiency with computer technology, including social media, collaborative work platforms, and computer software standard to the study abroad industry
• Great team player with strong work ethics
• Strong organizational, project management, administrative, and computer skills

Preferred Qualifications

• Master’s Degree, preferably in International Studies, Area Studies, or Higher Education
• Demonstrated experience working with people of diverse backgrounds 
• Excellent problem-solving and strong analytical skills with proven ability to strategize, prioritize, and multi-task to meet goals and deadlines

Documents Needed to Apply: 

1. Resume
2. Cover Letter/Letter of Application