Administrative Specialist

DUTIES:

This administrative position serves as the super user for the third-party software that manages the study abroad brochure pages and application documents/process and the third-party software that manages immigration registration of J and F visa holders through Student Exchange Visitor Information System (SEVIS). Through this work, the administrative specialist plays an integral role in the administration of student mobility on university-approved programs and immigration compliance.

Core Duties

• Serve as super user and tech lead for both study abroad and international student software management systems. Responsibilities include reporting software issues to software company, working with UWEC technology services on student information system (SIS) data issues, staying current on changes to software systems, training other users on any issues/updates to software systems.
• Coordinate SEVIS check-in, initial reporting, and audit of student information to ensure accurate immigration reporting.
• Hire, train, and supervise general student assistants in conjunction with Department Associate.  Create weekly student work priority lists.
• Oversee the study abroad application process: collect physical application materials and monitor submission of on-line materials through regular audits; create student files; collect post-acceptance materials; communicate with students and staff about missing materials.
• Oversee the application process for incoming exchange students: updates guidance documents to partners and applicants, collect physical application materials, monitor submission of on-line materials; create student files; communicate with students about missing materials.
• Communicate with students and liaisons to collect and send (electronically or physically) application materials to designated contact by specified deadlines.  Track down outstanding information/application materials.
• Communicate with other UW-Eau Claire offices as required; offices include Dean of Students, Housing & Residence Life, Services for Students with Disabilities, Counseling, Blugold Central, Admissions, Advising, and other offices not listed.
• Track return of transcripts from study abroad sites; copy for our files and deliver originals to Blugold Central-Registrar. In collaboration with the study abroad managers, communicate with liaisons and students abroad any transcript issues.
• Assist with study abroad promotional events, study abroad and international student orientation, and cultural programming.
• Organize and implement the Buddy Program and other cultural programming with a specific focus on involving as many international students, returned study abroad students, and accepted study abroad students as possible.

For more information, please visit: Universities of Wisconsin Career Opportunities