Payroll & HRIS Admnistrator

Status: Full-time, exempt

Schedule: 37.5 hrs./week, M-F, 8.30a.m. – 4.30p.m, including occasional evening and weekend work based on seasonal business needs/position requirements.

Note: This is an exempt position. Early-morning hours may be necessary on occasion.

Reports to: Payroll & HRIS Manager

Direct reports: None

Start date: ASAP

Location: Chicago, IL, USA (hybrid)

 

About Us:

IES Global is a not-for-profit study abroad and internship provider dedicated to transforming the lives of nearly 10,000 students annually through unparalleled study abroad experiences. From our headquarters in Chicago, we offer 400+ programs in 85 locations worldwide, partnering with 500 colleges and universities to create authentic educational experiences that exceed expectations.

IES Global comprises a collective of brands including IES Abroad, IES Internships, Customized & Faculty-Led Programs, and the Study Abroad Foundation (SAF). We champion meaningful academic and cultural education, integrate diverse perspectives, prioritize student health and safety, and strive to better the world through our Global Good Commitment.

For nearly 75 years, we have been a trusted leader in global education, committed to diversity, equity, inclusion, and anti-racism. We actively recruit underrepresented students and provide millions in scholarships each year, celebrating a diverse student body that reflects the vibrant cultures we engage with. Our commitment extends to our diverse team, fostering an inclusive, welcoming workplace where talents from various backgrounds collaborate and grow.

Join us at IES Abroad and become part of a community dedicated to creating global leaders and life-changing experiences.

 

Summary of Position

The Payroll & HR Administrator will be responsible for processing a multi-state payroll on a semi-monthly basis, ensuring accuracy, compliance with federal, state, and local regulations, and data integrity; this also includes payroll tax management (performing new state registrations, regular filings, reconciliations, etc.) The ideal candidate will independently resolve payroll matters, including manual checks, audits, and inquiries. The Payroll & HR Administrator will also track and enter employee changes, generate reports, and process invoices, while maintaining accurate data entry and calculations. Additionally, this position will monitor compliance with payroll and benefit related laws and regulations, including retirement plan withholdings, ACA compliance, and issuing W-2 forms.

 

Essential Job Responsibilities & Duties:

• Process semi-monthly, multi-state payroll for approximately 225 employees, ensuring data integrity and legal and policy compliance.
• Play an integral part of payroll tax filings, including new location registrations, regular filings, reconciliations, etc.
• Independently identify and resolve all compensation matters regarding payroll processing including but not limited to wages, bonuses, manual checks, audits, inquiries, etc.
• Record and monitor data associated with new hires, terminations, changes in salary, benefit elections, incentive pay/bonuses, garnishments, tax withholdings, direct deposits etc. ensuring accurate data entry and calculations.
• Train and assist employees with electronic timesheet completion and supervisor approvals,
• Review employee timecards to maintain accuracy.
• Administer HRIS access.
• Answering employee questions or concerns as needed relating to payroll and HR data.
• Stay updated on all federal, state, local payroll and tax laws and regulations and make updates/recommendations as needed.
• Maintains and updates attendance via time management system and recording sick time, FMLA, etc.
• Ensure data and policy integrity regarding ACA compliance and reporting.
• Issue annual W-2 forms.
• Monitor and maintain federal/local postings as payroll laws change.
• Monitor 403(b)/457(b) withholdings and applicable employer matching funds to ensure accuracy and compliance with IRS requirements.
• Reconcile and process payroll and HR vendor invoices.
• Responsible for supporting the data, administrative and reporting needs of the Human Resources function.
• Create and run monthly and ad hoc reports using Workday and other HRIS/databases
• Commit to and demonstrate values and promotion of diversity, equity, inclusion and anti-racism.
• Regular and predictable attendance is an essential function of this position.
• Any other task or duty as assigned or required

 

Experience & Qualifications/Skills:

• A minimum of 3years of professional experience in multi-state payroll administration.
• Knowledgeable about state tax regulations and compliance requirements.
• Experience with payroll processing in Workday and ADP – Smart Compliance preferred.
• Strong proficiency in Microsoft Office (Word, Excel and PowerPoint)
• Attention to detail with an ability to maintain accuracy under tight deadlines.
• Strong analytical skills with the ability to identify and resolve discrepancies.
• Strong organizational skills with the ability to manage multiple tasks simultaneously under tight deadlines.
• Strong problem-solving abilities and proactive approach to resolving issues.
• Outstanding verbal, written, coaching and interpersonal skills.
• Experience working successfully and discretely with confidential matters and information.
• Ability to analyze data and recommend effective strategies to improve and/or increase performance.
• Ability to adapt quickly to changes in payroll regulations, technology, and processes.
• Ability to demonstrate values and promotion of diversity, equity, inclusion, and anti-racism required.

 

Education, Licenses and/or Certifications:

• Bachelor’s degree in Human Resources, Accounting, or relevant area is preferred. 

 

Hiring Salary Range

$70,000-$82,000

 

Benefits Eligible

Yes

 

IES Abroad offers a wide range of benefits for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found on our website: https://www.iesabroad.org/about/careers

How to Apply:

All applicants should submit an application including cover letter, resume, and salary requirements by clicking 'Apply' at the top of this page.

 

Please visit  www.IESabroad.org for more information about working at IES Abroad. If you require an accommodation with the application process, please email us: [email protected].

 

Equal Opportunity Employment:

IES Abroad is an equal opportunity employer and encourages applications from all qualified candidates. We strive to treat people with respect; fully utilizing employee's abilities and promoting workforce diversity.

 

We are proud to be an equal opportunity employer, and do not discriminate against any applicant on the basis of race, color, ancestry, sex (including pregnancy), age, national origin, citizenship, religion, marital status, disability, sexual orientation, gender identity and/or expression, veteran status, and/or any other status protected by applicable laws.